Executive Assistant

Location: Sacramento
Posted on: November 11, 2024

Job Description:

The Executive Assistant will provide seamless administrative support to senior managers. Successful candidate will be responsible for calendar management, relationships and correspondence, for which s/he will be the first point of contact. This will require the Assistant to develop a deep understanding of the Business to establish priority based on the level of importance.

Key results expected: effective calendar management, well-managed travel arrangements, timely & thorough preparation of expense reports, optimum screening of incoming communications and routing for action and follow-up; communication with both internal and external contacts including significant prospect and client relationships; well proofed standard correspondence; optimum logistical arrangements for official travel and management of expense reports; preparation of pitch books; comprehensive organization of meetings, luncheons, interviews as needed; assisting with investment-related tasks on an ongoing basis, including conducting internet searches to gather information on potential operating executives, participating in selected pieces of research or due-diligence (e.g. contacting retail stores to check product pricing, etc.);

establish effective working relationships with colleagues and external contacts; may be required to provide flexible support to other Managers as required.

Job Requirements:

? Bachelors Degree required.

? 3-5 years executive/administrative assistant experience directly supporting a Division Head of a large private or public sector firm/ organization. Financial services and/or experience supporting a sales team preferred.

? Proven ability to work well in and contribute to a team environment.

? Excellent organization and communication skills.

? Shows tact, discretion, confidentiality and good judgment in handling sensitive and confidential matters and documentation.

? Demonstrates ability to prioritize and manage multiple assignments in a fast-paced environment to meet deadlines with efficiency and accuracy.

? Has excellent attention to detail, and executes responsibilities with a sense of urgency and follow-through.

? Candidate must be flexible and adaptable to rapid changes in the daily work environment and be resourceful in solving problems.

? Able to act in a project management capacity.

? Excellent computer skills (MS Office Suite, Visio, etc.)

We are an equal employment opportunity employer and will consider all qualified candidates without regard to disability or protected veteran status.

Keywords: , Dublin , Executive Assistant, Administration, Clerical , Sacramento, California